A written release from the student is not required if the letter of recommendation contains only statements about the student that are made from the faculty’s personal observation or knowledge about the student.

A written release is required from the student if any personally identifiable (non-directory) information is included in the letter of recommendation (i.e., grades, GPA, or list of completed courses). To include non-directory information, the student must provide a written release to the faculty member which:

a) specifies the record(s) that may be disclosed.

b) states the purpose of the disclosure.

c) identifies the third party to whom the disclosure may be made.

Sample Permission Letter to Write a Letter of Recommendation

I give permission to Professor XXXX to write a letter of recommendation to:

Dr. Tyrone Johnson
Honors Program
East Gate University
Anywhere, GA 99999

Professor XXXX has permission to include my grades and GPA in this letter.

I waive/do not waive my right to review a copy of this letter at any time in the future.

Signature

Date

May I include a student’s GPA in a letter of recommendation that the student has asked me to write? What may I include in the recommendation? What should I exclude?